ZAI provides dynamic, turnkey conference support that enhances and energizes meetings. We organize top-quality technical conferences, seminars, and symposia in science and technology, as well as annual meetings, academic conferences, and special events for the public and private sector.

ZAI manages conferences at our full-service, secure Rosslyn Conference Center, or at the customer's facility or an offsite location that we select or the customer chooses.

The key to our success is providing a complete range of conference management services that addresses every need:

• Schedule and budget development
• Site selection and contract negotiation
• Hotel and meeting room accommodations and hospitality suites
• Travel arrangements and ground transportation
• Food and beverage services
• Invitee, speaker, exhibitor, and attendee database development and maintenance
• Invitation preparation and calls for papers
• Information packet development
• Registration, fee collection, and accounting
• Multi-media coordination and support
• Conference support to manage all details, respond to contingencies, prepare meeting minutes, and ensure a successful event
• Post-conference material development and distribution
• Post-conference reporting, attendee surveys, and quality assessment

• Customized registration forms:
  • Registration options for members, non-members, speakers, attendees, and exhibitors
  • User-selected and required drop-down fields
  • Online payment processing
  • Downloadable forms for mail-in registration
  • Database for registration tracking and reporting
  • Automatic e-mail registration confirmation
  • Comprehensive reporting
• Communication and e-marketing:
  • Conference information, schedules, event calendar, and marketing materials on the web
  • Personalized e-mail announcements

• Conference websites
• Event marketing materials
• Radio spots and press releases
• Direct mail and e-mail advertising campaigns
• Meeting materials and delegate kits
• Exhibit booths
• Promotional collaterals
• Post-conference proceedings packages

• Full-service conference center
• DoD Secret-cleared facility with cleared staff and safeguarding capability
• Large conference room (1,300+ sq. ft.) seats 50 classroom style and 80 theatre style
• Small conference room (225 sq. ft.) accommodates up to 15 classroom style
• Audio-visual capabilities with Internet connection and a public address system
• Conveniently located in the Washington Metropolitan Area
• Direct access via skywalk to the Rosslyn Metro Stop
• Ample underground parking
• Contact or visit the conference center at:
  
  ZAI Conference Center
  1401 Wilson Boulevard, Suite 100
  Rosslyn, VA
  703-243-2867
  eventservices@zai-inc.com
  
• Driving directions (click here)
• Metro directions (click here)
• Parking (click here)
• Places to stay in Rosslyn (click here)
• Things to do when visiting Rosslyn (click here)

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